View source for Template:ManualDoc:TA399D7976DD74832A0D56586E46D149A

For more details please review the [[ManualDoc:Common_OBConcepts%26Processes#Accounting | accounting]] article.

A sales invoice can be posted to the ledger when required at a given "'''Accounting Date'''" by using the button "'''Post'''".

'''Sales Invoice''' posting creates the following accounting entries

Posting record date: '''Accounting Date'''.
{| border="1" cellpadding="5" cellspacing="0" 
|-
| width="350px" style="background:#DDDDDD;" |Account
| width="150px" style="background:#DDDDDD;" |Debit
| width="150px" style="background:#DDDDDD;" |Credit
| width="350px" style="background:#DDDDDD;" |Comment
|-
| [[Business_Partner#Customer_Accounting | Customer Receivable]]
| Total Gross Amount 
| 
| One per Payment Plan Line (TB verified)
|-
| [[Product#Accounting | Discount Product Revenue]]
| Discount Amount
| 
| One per Invoice Line (if [[Discount | discount]] exists)
|-
| [[Product#Accounting | Product Revenue]]
| 
| Line Net Amount
| One per Invoice Line
|-
| [[Tax_Rate#Accounting | Tax Due]]
| 
| Tax Amount
| One per Tax Line.
|}

Same way, a '''Sales Invoice''' including a sales invoice line with a '''revenue plan''' configured creates the following accounting entries.<br>For instance a food and beverage distributor selling and invoicing a product that it will only be able to deliver to their customers in 3 months would want to deferred the revenue recognition till the delivery.

Posting record date: '''Accounting Date''':
{| border="1" cellpadding="5" cellspacing="0" 
|-
| width="350px" style="background:#DDDDDD;" |Account
| width="150px" style="background:#DDDDDD;" |Debit
| width="150px" style="background:#DDDDDD;" |Credit
| width="350px" style="background:#DDDDDD;" |Comment
|-
| [[Business_Partner#Customer_Accounting | Customer Receivables]]
| Total Gross Amount 
| 
|
|-
| [[Product#Accounting | Product Deferred Revenue]]
| 
| Line Net Amount
|
|-
| [[Tax_Rate#Accounting | Tax Due]]
| 
| Tax Amount
| 
|}

Posting record date: '''Accounting Date''' + 3 months:
{| border="1" cellpadding="5" cellspacing="0" 
|-
| width="350px" style="background:#DDDDDD;" |Account
| width="150px" style="background:#DDDDDD;" |Debit
| width="150px" style="background:#DDDDDD;" |Credit
|-
| [[Product#Accounting | Product Deferred Revenue]]
| Line Net Amount
| 
|-
| [[Product#Accounting | Product Revenue]]
| 
| Line Net Amount
|}

'''Return Material Sales Invoice''' posting creates the following accounting entries.
<br>Keep in mind that this Invoice should be created with negative amounts.

Posting record date: '''Accounting Date'''.
{| border="1" cellpadding="5" cellspacing="0"
|-
| width="350px" style="background:#DDDDDD;" |Account
| width="150px" style="background:#DDDDDD;" |Debit
| width="150px" style="background:#DDDDDD;" |Credit
| width="350px" style="background:#DDDDDD;" |Comment
|-
| [[Business_Partner#Customer_Accounting | Customer Receivable]]
| 
| Total Gross Amount 
| One per Payment Plan Line (TB verified)
|-
| [[Product#Accounting | Product Revenue Return]] or if not defined [[Product#Accounting | Product Revenue]]
| Line Net Amount
| 
| One per Invoice Line
|-
| [[Tax_Rate#Accounting | Tax Due]]
| Tax Amount
| 
| One per Tax Line.
|}


=== Voiding ===

It is possible to totally void a sales invoice, by using the header button''' "Reactivate"''' and then the action "Void", this action implies:
* Openbravo automatically generates a '''new reversed document''' in the "Sales Invoice" window, and '''informs about the reversed document number''' created. This new reversed document is created as described below:
** The "'''transaction document'''" used by Openbravo is "'''Reversed Sales Invoice'''". To learn more visit [[Document_Type|Document Type]].
** This document is '''exactly the same as the original''' one being reversed '''but the invoiced quantity is negative.''' 
** You can '''change''' both the "'''Invoice Date'''" and the "'''Accounting Date'''" of the reversed document prior to get it posted.
** The "'''Reversed Invoices'''" tab '''list''' the '''original invoice''' being reversed as now both of them are linked.<br>To learn more visit [[Sales_Invoice#Reversed_Invoices|Reversed Invoices]].

The '''reversed document''' posting creates the following accounting entries:

{| border="1" cellpadding="5" cellspacing="0" 
|-
| width="350px" style="background:#DDDDDD;" |Account
| width="150px" style="background:#DDDDDD;" |Debit
| width="150px" style="background:#DDDDDD;" |Credit
| width="350px" style="background:#DDDDDD;" |Comments
|-
|[[Product#Accounting|Product Revenue]]
|Line Net Amount
|
| One per invoice line
|-
| [[Tax_Rate#Accounting|Tax Due]]
| Tax Amount
| 
| One per tax line.
|-
| [[Business_Partner#Customer_Accounting| Customer Receivables]]
| 
| Total Gross Amount
| One per invoice
|-
| [[Product#Accounting| Discount Revenue]]
| 
| Discount Amount
| One per Invoice Line (if [[Discount|discount]] exits)
|}

And it is also possible to '''partially void a customer's invoice''' by:
*  '''manually creating''' any of the available reversed sales documents, in the "Sales Invoice" window:
** "'''AR Credit Memo'''" or 
**"'''Reversed Sales Invoice'''" 
* which besides '''must be manually linked to the invoice/s being reversed''' in the "Reversed Invoices tab".<br>To learn more visit [[Sales_Invoice#Reversed_Invoices|Reversed Invoices]].

The '''"AR Credit Memo" posting looks the same as the "Reversed Purchase Invoice" posting'''.

The main different between those two purchase reversed document types is:
* '''AR Credit Memo invoiced quantity''' is a '''positive''' quantity
* and '''Reversed Sales Invoice quantity''' is a '''negative''' quantity

We strongly recommend you to use the "Reversed Sales Invoice" document type while partially voiding customer's invoices.