Difference between revisions of "Human Resource Management"

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== HR Business Flow ==
 
== HR Business Flow ==
−
Procure to Pay workflow manages the life-cycle of a procurement process.
 
−
 
 
Due to its complexity and different roles involved it is convenient to split Procure to Pay down into two main sub-processes:
 
Due to its complexity and different roles involved it is convenient to split Procure to Pay down into two main sub-processes:
  
−
# Requisition to Receipt process starts by the creation and management of purchase requisitions and corresponding purchase orders to the moment the warehouse staff receives the merchandise.
+
[[image:HumanResourceBusinessFlow.png]]
−
# Supplier Invoice to Payment continues previous sub-process by registering the supplier invoices and closes it by paying supplier invoices.
 
−
[[image:ProcureToPayBusinessFlow.png]]
 
  
 
====Configuration====
 
====Configuration====
Line 29: Line 25:
 
Please refer to Business Partner Setup and Business Partner for more information.
 
Please refer to Business Partner Setup and Business Partner for more information.
  
−
Above configuration is also part of the overall Business setup flow within the "Master Data Management" setup.
 
−
 
−
 
−
'''Note''': You are not required to perform any additional setups for the Procurement Management application area if you are going to explore it based on Food & Beverage (F&B) sample client shipped with Openbravo by default.
 
  
 
====Execution====
 
====Execution====
Line 39: Line 31:
 
Any member of the organization allowed to do so can directly issue a Requisition as a result of an organization or business unit need.
 
Any member of the organization allowed to do so can directly issue a Requisition as a result of an organization or business unit need.
  
−
*The requestor creates a new document in the Requisition window, enters a "Need by date" and then looks for the product or service needed. If the product does not exist it can be entered at that time in the Product window.
 
−
* The requestor continues by adding for each product needed a new line with the need by date, the product, the quantity, the price if known and if needed its attribute (size and/or color, etc). A preferred supplier can also be added if known.
 
−
* Once done, the requisition is saved in "Draft" status allowing it could be changed later on by the purchase staff if needed.
 
−
 
−
'''Requisitions''' notify the purchase staff of products to order, their quantity and the time frame for its delivery. Purchase staff is then in charge of managing already created purchase requisitions or even create new ones if required.
 
−
 
−
* Purchase staff manages requisitions in the Manage Requisitions window.
 
−
* Purchase staff can change any data of the requisitions created in draft status, and besides can look for the supplier to be used in the Business Partner field. if the Business * * Partner does not exist, it can be entered at that time in the Business Partner window.
 
−
* Puchase staff can also enter the purchase net unit price and discounts if any, once known.
 
−
* Once the requisition is ready, it is completed. The Document Status of the requisition changes to Completed and can then turn into a purchase order.
 
−
 
−
BR staff:
 
−
 
−
*can massively create Purchase Order/s for the Completed Requisitions in the Requisition to Order window by searching and then adding requisition lines do not linked to an order yet. The purchase order/s created that way are shown in the Purchase Order window in Booked status.
 
−
*and can also directly create Purchase Orders in the Purchase Order window. Purchase lines are filled as in the case of the Requisition. Once the Purchase Order is ready, it is processed pressing on the Book button.
 
−
*To review past and present purchases of the supplier, purchase staff uses the Purchase Dimensional Report.
 
−
 
−
Warehouse staff:
 
−
 
−
* Receives the merchandise as well as the delivery notes attached in 2 ways:
 
−
** With the Goods Receipt window, Warehouse staff looks for the orders pending to be delivered one by one and the get corresponding order lines quantity located in a warehouse and storage bin. This window also allows to create a receipt in a manual way.
 
−
** With the Pending Goods Receipt window. Warehouse staff can massively select the purchase order lines being delivered and locate the quantity receipt in a warehouse and storage bin.
 
−
* Allocates landed cost if any to the products included in a receipt by:
 
−
**selecting a landed cost type and entering an "estimated" landed cost amount which will be distributed among receipt lines
 
−
**or by selecting a landed cost type and entering a landed cost amount already invoiced which will also be distributed among receipt lines.
 
−
* Completes the receipts.
 
−
** Completed receipts updates stock information (product levels go up) and can be posted to the ledger therefore product assets accounting is being increased.
 
−
** A Goods receipt can only be posted if the cost of the products being receipt has been calculated. For doing so Costing Background process needs to be run.
 
−
* Matched Invoices window helps to manage and post the discrepancies if any between the accounting of the receipt and the accounting of the corresponding invoice later on, due to purchase price differences.
 
−
* Goods Receipts Dimensional Report is used to review past receipts of the Business Partner.
 
−
 
−
Finance staff:
 
−
 
−
* Registers supplier invoices in different ways:
 
−
** With the Goods Receipt window, Finance staff can generate an invoice from a Receipt in status Complete.
 
−
** With the Purchase Invoice window, Finance staff can enter supplier invoices:
 
−
*** in a manual way
 
−
*** or by retrieving purchase orders or receipts lines pending to be invoiced
 
−
*** or by copying invoice lines from existing purchase invoices.
 
−
* Registers landed cost invoices and match those "invoiced" landed costs with the landed costs:
 
−
** booked directly in a receipt(s)
 
−
** or booked through a landed cost document.
 
−
* Processes and Posts landed cost matching.
 
−
* Once a Purchase Invoice is Processed a Payment Plan of the invoice is created based on the payment terms agreed with the supplier and the purchase invoice can be posted to create the accounting entries of the invoice. Afterwards, the payment plan can be modified.
 
−
 
−
Additionally:
 
−
 
−
* The Matched Purchase Orders view helps Finance staff to have a look at the order or receipt lines which have not been invoiced yet by a supplier.
 
−
* Finance staff is able to review past supplier invoicing information in the Purchase Invoice Dimensional Report
 
−
 
−
Purchase expenses can be recognized in different ways:
 
−
 
−
* In most cases companies would recognize the expense as soon as the purchase is made. For instance a company buying consumable products that are not capitalized. In Openbravo, in this situation, the expense is generated as part of the accounting of the purchase invoice corresponding to the transaction.
 
−
* Under some circumstances, however, it is required to defer the expense recognition. For instance a company purchasing a business insurance for the duration of a year would want to distribute that expense over 12 months. In Openbravo, in this situation, the expense can be deferred within a given number of periods by entering an expense deferred plan in the purchase invoice lines.
 
−
For a full description of this functionality please review the [[How to manage deferred revenue and expenses]] article.
 
−
 
−
Finally, the finance staff is in charge of making and managing the supplier payments:
 
−
 
−
* Supplier payments can be made in the Purchase Invoice window by using the Add Payment button. It is also possible to made a prepayment against a Purchase Order.
 
−
Detailed payment management documentation is available in the [[Financial Management // Receivables & Payables]] application area and in the [[How to manage prepaid invoices in payables]] article.
 
−
 
−
== '''Supplier Returns Business Flow''' ==
 
−
 
−
This workflow manages the return of purchased goods back to the supplier. Due to the consequences of returning it is convenient to split Supplier Returns down into two main sub-processes:
 
−
 
−
# Supplier Return to Debit: This process manages the return of goods back to the vendor and the request of a debit.
 
−
[[file:SupplierReturnDebit_3_0.png]]
 
−
 
−
# Supplier Return to Replacement: This process manages the return of goods back to the vendor and the request of a goods replacement.
 
−
[[file:SupplierReturnReplacementWKflow.png]]
 
−
 
−
Configuration
 
−
Nothing special needs to be configured before performing the process but the window Return reasons
 
−
 
−
Execution
 
−
In Procurement Management the Return to Vendor business process is executed as follows.
 
−
 
−
Procurement staff:
 
−
* Creates a new document in the Return to Vendor window and looks for the vendor name in the Business Partner field.
 
−
* And continues by adding lines clicking the button Pick/Edit lines
 
−
** It is possible to pick goods receipt lines and edit the quantity you want to return, price
 
−
* Once the Return Material document is accepted by the Vendor you can process it clicking the button Book. The status of the document changes from Draft to Booked
 
−
* Only Booked documents can be shipped to the vendor
 
−
 
−
Warehouse staff:
 
−
 
−
* Creates a new document in the Return to Vendor Shipment window and looks for the vendor name in the Business Partner field.
 
−
* And continues by adding lines clicking the button Pick/Edit lines
 
−
** Return to Vendor lines are picked
 
−
** It is possible to edit the quantity to be shipped
 
−
* Once the document is ready process it by clicking the button Complete. The status of the document changes from Draft to Completed
 
−
* Completed shipment updates stock information (product levels go down)
 
−
 
−
Finance staff: To invoice these documents go to Purchase invoice window. All scenarios are covered:
 
−
 
−
* If the vendor sends an invoice just for that specific document you need to select a Reverse purchase invoice document type and then select the lines through the Create lines from button
 
−
* If the vendor sends an invoice with the original purchase order plus the return materials order you need to select a Purchase invoice document type and then select * the lines through the Create lines from button
 
−
* If the vendor doesn't send an invoice for the return materials order but wants to keep it as credit so you can use it later you have to:
 
−
** Create a Reverse purchase invoice for this return materials
 
−
** Leave it as credit to be used later through the Payment out window
 
−
** A new purchase invoice based on the original purchase order can consume that credit
 
  
 
== '''Relationship with other application areas''' ==
 
== '''Relationship with other application areas''' ==
  
−
Procurement Management has a relationship with other application areas:
+
Human Resource Management has a relationship with other application areas:
−
* [[Warehouse Management]] as Goods Receipts changes items quantity on hand and its value.
+
* [[Master Data Management]] as Employee Information can be maintained as Business Partner.
 
* [[Financial Management]] in terms of managing account payable payments.
 
* [[Financial Management]] in terms of managing account payable payments.
−
* [[MRP Management]] as purchase planning allows the creation of purchase orders based on material necessities
 
  
 
== '''Application Menu''' ==
 
== '''Application Menu''' ==
 
Please find below detailed description of all windows and reports of the Procurement Management application area.
 
Please find below detailed description of all windows and reports of the Procurement Management application area.
 +
 +
*[[Employee Information| Employee Information]]
 +
*[[Daily Job Activity | Daily Job Activity]]
  
 
==== '''Payroll''' ====
 
==== '''Payroll''' ====
−
Openbravo Procurement Management provides a flexible and automated procurement workflow.  
+
Payroll module provides a flexible and automated payroll workflow.  
−
Starting from here you will learn how to operate Openbravo procurement management.
+
Starting from here you will learn how to operate payroll processes.
  
−
*[[Salary Payment| Salary Payment]]
 
 
*[[Incidental Earning | Incidental Earning ]]
 
*[[Incidental Earning | Incidental Earning ]]
 
*[[Incidental Deduction | Incidental Deduction]]
 
*[[Incidental Deduction | Incidental Deduction]]
−
*[[Pay Slip Individual | Purchase Order]]
 
 
*[[Import Incidental Earning | Import Incidental Earning]]
 
*[[Import Incidental Earning | Import Incidental Earning]]
 
*[[Import Incidental Deduction | Import Incidental Deduction]]
 
*[[Import Incidental Deduction | Import Incidental Deduction]]
 +
*[[Pay Slip Individual | Pay Slip Individual]]
 
*[[Reimbursement | Reimbursement ]]
 
*[[Reimbursement | Reimbursement ]]
 
*[[Salary Back Payment | Salary Back Payment]]
 
*[[Salary Back Payment | Salary Back Payment]]
 +
*[[Salary Payment| Salary Payment]]
  
−
===== '''Analysis Tools''' =====
+
:'''Analysis Tools'''
 
*[[Generate Pay Slip| Generate Pay Slip]]
 
*[[Generate Pay Slip| Generate Pay Slip]]
  
−
===== '''Setup''' =====
+
:'''Setup'''
 
*[[Salary Formula Library | Salary Formula Library ]]
 
*[[Salary Formula Library | Salary Formula Library ]]
 +
*[[Payroll Configuration | Payroll Configuration ]]
  
 
==== '''Loan''' ====
 
==== '''Loan''' ====
 
*[[Installment | Installment]]
 
*[[Installment | Installment]]
 +
*[[Incidental Loan | Incidental Loan]]
 +
 +
:'''Analysis Tools'''
 +
*[[Employee Loan Report | Employee Loan Report]]
  
 
==== '''Jamsostek''' ====
 
==== '''Jamsostek''' ====
−
*[[Installment | Installment]]
+
*[[Jamsostek Pension Funds Report | Jamsostek Pension Funds Report]]
 +
*[[Jamsostek Payment Report|Jamsostek Payment Report]]
  
 
==== '''Insurance''' ====
 
==== '''Insurance''' ====
−
*[[Installment | Installment]]
+
*[[Insurance Membership | Insurance Membership]]
 +
*[[Benefit Claim | Benefit Claim]]
 +
:'''Setup'''
 +
*[[Insurance Provider|Insurance Provider]]
 +
*[[Insurance Payee|Insurance Payee]]
  
 
==== '''Overtime and Emergency Call''' ====
 
==== '''Overtime and Emergency Call''' ====
−
*[[Installment | Installment]]
+
*[[Overtime Request|Overtime Request]]
 +
*[[Emergency Call Request|Emergency Call Request]]
 +
*[[Calculate Overtime Amount|Calculate Overtime Amount]]
 +
:'''Analysis Tools'''
 +
*[[Overtime Report|Overtime Report]]
 +
*[[Overtime By Employee|Overtime By Employee]]
 +
:'''Setup'''
 +
*[[Overtime Rule|Overtime Rule]]
  
 
==== '''Business Trip''' ====
 
==== '''Business Trip''' ====
−
*[[Installment | Installment]]
+
*[[Business Trip Request | Business Trip Request]]
  
 
==== '''Income Tax''' ====
 
==== '''Income Tax''' ====
−
*[[Installment | Installment]]
+
*[[Employee A1 1721 | Employee A1 1721]]
 +
*[[Import Employee Income tax|Import Employee Income tax]]
 +
*[[Employee Income Tax|Employee Income Tax]]
 +
 
 +
:'''Analysis Tools'''
 +
*[[Laporan PPH 21 Bulanan per Orang|Laporan PPH 21 Bulanan per Orang]]
 +
*[[Laporan PPH 21 Bulanan per Site|Laporan PPH 21 Bulanan per Site]]
 +
 
 +
:'''Setup'''
 +
*[[Rate of Indonesian Non Taxable Income|Rate of Indonesian Non Taxable Income]]
 +
*[[Indonesian Position Cost Rate|Indonesian Position Cost Rate]]
 +
*[[Progressive Income Tax Rate|Progressive Income Tax Rate]]
  
 
==== '''Leave''' ====
 
==== '''Leave''' ====
−
*[[Installment | Installment]]
+
*[[Leave Category| Leave Category]]
 +
*[[Leave Permission|Leave Permission]]
 +
*[[Manage Employee Leave|Manage Employee Leave]]
 +
*[[Manage Leave Request|Manage Leave Request]]
 +
*[[Leave Permit|Leave Permit]]
 +
*[[Mass Leave|Mass Leave]]
 +
*[[Leave Request|Leave Request]]
 +
*[[Employee Leave|Employee Leave]]
 +
 
 +
:'''Analysis Tools'''
 +
*[[Leave Request Report|Leave Request Report]]
 +
*[[Leave Balance Report|Leave Balance Report]]
 +
 
 +
:'''Setup'''
 +
*[[Leave Rule|Leave Rule]]
  
 
==== '''Time and Attendance''' ====
 
==== '''Time and Attendance''' ====
 
*[[Attendance Entry | Attendance Entry]]
 
*[[Attendance Entry | Attendance Entry]]
−
*[[Shift Exchange Request | Shift Exchange Request]]
+
*[[Attendance Leave Deduction|Attendance Leave Deduction]]
 +
*[[Attendance Earning Deduction|Attendance Earning Deduction]]
 +
*[[Employee Manual Schedule | Employee Manual Schedule]]
 
*[[Employee Shift | Employee Shift]]
 
*[[Employee Shift | Employee Shift]]
 
*[[Import Attendance | Import Attendance]]
 
*[[Import Attendance | Import Attendance]]
−
*[[Employee Manual Schedule | Employee Manual Schedule]]
 
 
*[[Import Employee Manual Schedule | Import Employee Manual Schedule]]
 
*[[Import Employee Manual Schedule | Import Employee Manual Schedule]]
 +
*[[Shift Exchange Request | Shift Exchange Request]]
  
−
===== '''Analysis Tools''' =====
+
:'''Analysis Tools'''
 
*[[Attendance Report | Attendance Report]]
 
*[[Attendance Report | Attendance Report]]
−
*[[Shift Report| Shift Report]]
 
 
*[[Attendance Summary Report| Attendance Summary Report]]
 
*[[Attendance Summary Report| Attendance Summary Report]]
 
*[[Attendance Performance Report| Attendance Performance Report]]
 
*[[Attendance Performance Report| Attendance Performance Report]]
 
*[[Individual Attendance Performance Report| Individual Attendance Performance Report]]
 
*[[Individual Attendance Performance Report| Individual Attendance Performance Report]]
 +
*[[Shift Report| Shift Report]]
  
−
===== '''Setup''' =====
+
:'''Setup'''
 
*[[Shift Rule| Shift Rule]]
 
*[[Shift Rule| Shift Rule]]
 
*[[Manual Schedule Group| Manual Schedule Group]]
 
*[[Manual Schedule Group| Manual Schedule Group]]
 +
*[[Attendance Machine Configuration| Attendance Machine Configuration]]
  
 
==== '''Performance Management''' ====
 
==== '''Performance Management''' ====
−
*[[Installment | Installment]]
+
*[[KPI Measurement|KPI Measurement]]
 +
*[[KPI Job Title|KPI Job Title]]
 +
*[[KPI|KPI]]
 +
*[[KPI Category|KPI Category]]
  
 
==== '''Employee Administration''' ====
 
==== '''Employee Administration''' ====
−
*[[Installment | Installment]]
+
*[[Employee Transfer | Employee Transfer]]
 +
*[[Employee Job Experience | Employee Job Experience]]
 +
*[[Employee Education | Employee Education]]
 +
*[[Employee Training | Employee Training]]
 +
*[[Employee Competency | Employee Competency]]
 +
*[[Employee Certificate/License | Employee Certificate/License]]
 +
*[[Employee Achievement | Employee Achievement]]
 +
*[[Family Information Change Request | Family Information Change Request]]
 +
*[[Generate Employee Closure | Generate Employee Closure]]
 +
*[[Print Death Certificate | Print Death Certificate]]
 +
 
 +
:'''Analysis Tools'''
 +
*[[Print ARCI Matrix | Print ARCI Matrix]]
 +
 
 +
:'''Setup'''
 +
*[[Achievement Catalogue | Achievement Catalogue]]
 +
*[[ARCI Matrix | ARCI Matrix]]
 +
*[[Certificate/License Catalogue | Certificate/License Catalogue]]
 +
*[[Department | Department]]
 +
*[[Employee Position | Employee Position]]
 +
*[[Employee Grade | Employee Grade]]
 +
*[[Employee Grade Rule | Employee Grade Rule]]
 +
*[[Employee Supervisor Management | Employee Supervisor Management]]
 +
*[[Education Dicipline | Education Dicipline]]
 +
*[[Import Mapping Definition | Import Mapping Definition]]
 +
*[[Job Competency Catalogue | Job Competency Catalogue]]
 +
*[[Job Title | Job Title]]
 +
*[[Manufacturing Cost Center | Manufacturing Cost Center]]
 +
*[[Position Rule | Position Rule]]
 +
*[[Set Applicable Contract | Set Applicable Contract]]
 +
*[[Site | Site]]
  
 
==== '''People Development''' ====
 
==== '''People Development''' ====
−
*[[Installment | Installment]]
+
*[[Education Exam| Education Exam]]
 +
*[[Education Permit | Education Permit]]
 +
*[[Education Admission | Education Admission]]
 +
*[[General Exam | General Exam]]
 +
*[[Training Calendar | Training Calendar]]
 +
*[[Training Plan | Training Plan]]
 +
 
 +
:'''Analysis Tools'''
 +
*[[Required Competency Report by Job Title by Personel | Required Competency Report by Job Title by Personel]]
 +
*[[Required Training Report by Job Title by Personel | Required Training Report by Job Title by Personel]]
 +
*[[Competency By Employee | Competency By Employee]]
 +
 
 +
:'''Setup'''
 +
*[[Training Catalogue | Training Catalogue]]
  
 
==== '''Termination and Retirement''' ====
 
==== '''Termination and Retirement''' ====
−
*[[Installment | Installment]]
+
*[[Employee Termination| Employee Termination]]
 +
*[[Retirement | Retirement]]
 +
*[[Severance Payment | Severance Payment]]
 +
 
 +
:'''Setup'''
 +
*[[Severance Rule (Termination) | Severance Rule (Termination)]]
 +
*[[Severance Rule (Pension) | Severance Rule (Pension)]]
 +
*[[Severance Rule (Pension) | Severance Rule (Pension)]]
  
 
==== '''Recruiment''' ====
 
==== '''Recruiment''' ====
−
*[[Installment | Installment]]
+
*[[Import Employee Candidate| Import Employee Candidate]]
 +
*[[Employee Candidate | Employee Candidate]]
  
 
==== '''Case Management''' ====
 
==== '''Case Management''' ====
 
*[[Employee Case| Employee Case]]
 
*[[Employee Case| Employee Case]]
  
−
 
+
:'''Setup'''
−
==== Analysis Tools ====
+
*[[Punishment Classification | Punishment Classification]]
−
 
+
*[[Violation Catalogue | Violation Catalogue]]
−
*[[Purchase Order Report | Purchase Order Report]]
 
−
*[[Purchase Dimensional Report | Purchase Dimensional Report]]
 
−
*[[Goods Receipts Dimensional Report | Goods Receipts Dimensional Report]]
 
−
*[[Purchase Invoice Dimensional Report | Purchase Invoice Dimensional Report]]
 
−
*[[Matched Purchase Orders | Matched Purchase Orders]]
 
  
 
== Advanced ==
 
== Advanced ==
−
 
+
=== Related Desktop Application===
−
*[[Vendor Invoice Report | Vendor Invoice Report]]
+
*[[Attendance Machine Importer| Attendance Machine Importer]]
 +
=== Background Processes ===
 +
*[[Background Processes Setup | Background Processes Setup]]
  
 
{{BackTo|User Guide}}
 
{{BackTo|User Guide}}
  
 
[[Category:User_Guide]]
 
[[Category:User_Guide]]

Latest revision as of 10:07, 31 December 2021

Back button.png   Back to User Guide


Introduction

ToDo.

This application area of Openbravo covers Requisition to Receipt and Invoicing parts of the Procure To Pay business flow and Supplier Returns business process. For Payments Management of Procure To Pay see Financial Management // Receivables & Payables application area.

HR Business Flow

Due to its complexity and different roles involved it is convenient to split Procure to Pay down into two main sub-processes:

File:HumanResourceBusinessFlow.png

Configuration

The following setup needs to be done before performing the process:

  • Employee
  • Overtime Rules
  • Business Partners (Vendors & Suppliers).
  • Tac Rate

Products need to be configured prior any purchase requisition is issued. Each product that is being purchased needs to have a price in the purchase price list in order to be selectable in any transactional document like a purchase order or a purchase invoice.

Business Partners need to be configured prior any purchase requisition can automatically turns into a purchase order. Please refer to Business Partner Setup and Business Partner for more information.


Execution

In Procurement Management the Procure to Pay business process is executed as follows:

Any member of the organization allowed to do so can directly issue a Requisition as a result of an organization or business unit need.


Relationship with other application areas

Human Resource Management has a relationship with other application areas:

Application Menu

Please find below detailed description of all windows and reports of the Procurement Management application area.

Payroll

Payroll module provides a flexible and automated payroll workflow. Starting from here you will learn how to operate payroll processes.

Analysis Tools
Setup

Loan

Analysis Tools

Jamsostek

Insurance

Setup

Overtime and Emergency Call

Analysis Tools
Setup

Business Trip

Income Tax

Analysis Tools
Setup

Leave

Analysis Tools
Setup

Time and Attendance

Analysis Tools
Setup

Performance Management

Employee Administration

Analysis Tools
Setup

People Development

Analysis Tools
Setup

Termination and Retirement

Setup

Recruiment

Case Management

Setup

Advanced

Related Desktop Application

Background Processes

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