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Introduction

This chapter contains information on how to configure the main business flows in Openbravo.

Business Flows

1. Order-To-Cash: The blood flowing through every commercial entity is customers orders. All businesses are exist to make money from selling products (or a service, which can be considered as a type of product in our context). Like other core processes, Order-To-Cash can be broken down into the following sub-processes:
   1. Order To Shipment: The information included typically an order number and date, shipping and receipt dates, a customer purchase order number, the buyer's name and address, the shipping address (if different), and a list of the items ordered, including quantity and warehouse storage location.
   2. Customer Invoice To Cash: Billing a sales order creates a record of debt owed to you by your customer for a sale. When you bill a sales order, your accounts receivable ledger increases by the amount of the bill. When the bill has been paid, the Cash is increased.
   3. Collection: The process of collecting amounts receivable (the majority of which is normally made up of "open" invoices that have passed their due date). Effective collection is vital to both physical cash flow and cash flow projections.
2. Procure to Pay: This process refers to an external supplier. It usually starts with a purchase requisition from one of the departments in your organizations (for smaller companies that step is often omitted), which is converted, after some price and terms negotiation with your vendor, to a purchase order which is sent to your vendor. The vendor, usually upon receiving your order will ship you the ordered products (not necessarily all the products you ordered are shipped to you as it depends on the products’ availability) together with an invoice. The invoice will be paid by your accounting team, and the process will be completed.
   1. Requisition to receipt - indirect for accounting: Demonstrates the business processes for creating and authorizing requisitions, issuing, authorizing and distributing purchase orders, and receiving goods for Indirect Materials (e.g., Consumables, Expense Items).
   2. Supplier invoice to payment: Demonstrates the business processes of receiving, recording and paying its supplier invoices. This flow enables users to enter, approve and manage supplier invoices, credit memos and debit memos, resolve invoice holds, and issue Employee and Supplier payments.
3. Bank Statement to Bank Reconciliation: Demonstrates the business processes for entering and reconciling bank statements with cash transactions from accounts payable and accounts receivable and cash balances in the general ledger.
4. Period End Close to Financial Report: Demonstrates the business processes for entering journals, importing all subsystems journals, generating recurring, allocation, reversals and suspense journals, posting journals, and reconciling account balances and closing accounting periods. It also contains business processes for the production of internal and external financial reports.
5. Customer Returns: Demonstrates the business processes for returning items from a customer for credit or replacement. This flow enables users to create a return authorization of a damaged or defective product and either record a credit memo for the return transaction or process the shipment of a replacement product..
6. Supplier Returns: Demonstrates the business processes for returning items to a supplier for debit. This flow enables users to create a Returned Material Authorization (RMA) for the return of a damaged or defective product and either record a debit memo for the return transaction or process the receipt of a replacement product.
7. Warehouse Management and Inventory Accuracy: The key processes supporting the correct valuation of inventory, including valuation methods, stock counting, the correct recognition of the cost of goods sold, and the recognition of revenue at the point that inventory (or service) is transferred to the customer.
8. Asset Acquisition to Dispose: Global asset life, from acquisition to dispose, with its specific depreciation rules.
9. Budget to Analysis: Supports taking a holistic approach for managing budget to achieve a single view of the company. It will provide an opportunity to meet the business goals emphasizing aligning strategic and operational objectives in addition to monitoring and managing business measurements.

Please notice that the following processes are also supported (and require the installation of additional modules):

• MRP
• Production Management
• Project Management