View source for Template:ManualDoc:T6EE02C9681A74406A129F1D96D022BA4

For more details please review the [[ManualDoc:Common_OBConcepts%26Processes#Accounting | accounting]] article.


A purchase invoice can be posted to the ledger when required at a given "'''Accounting Date'''" by using the process button "'''Post'''".

'''Purchase invoice''' posting creates the following accounting entries:

{| border="1" cellpadding="5" cellspacing="0" 
|-
| width="200px" style="background:#DDDDDD;" |Account
| width="130px" style="background:#DDDDDD;" |Debit
| width="130px" style="background:#DDDDDD;" |Credit
| width="200px" style="background:#DDDDDD;" |Comments
|-
|[[Product#Accounting|Product Expense]]
|Line Net Amount
|
| One per invoice line
|-
| [[Tax_Rate#Accounting|Tax Credit]]
| Tax Amount
| 
| One per tax line.
|-
| [[Product#Accounting|Discount Product Expense]]
| 
| Discount amount
| One per invoice line (if [[Discount | discount]] exists)
|-
| [[Business_Partner#Vendor_Accounting| Vendor Liability]]
| 
| Total Gross Amount
| One per invoice
|}


Same way, a '''Purchase Invoice''' including a purchase invoice line with an '''expense plan''' configured creates the following accounting entries.<br>For instance a company purchasing a business insurance for the duration of a year would want to distribute that expense over 12 months.

Posting record date: '''Accounting Date''':
{| border="1" cellpadding="5" cellspacing="0" 
|-
| width="350px" style="background:#DDDDDD;" |Account
| width="150px" style="background:#DDDDDD;" |Debit
| width="150px" style="background:#DDDDDD;" |Credit
|-
| [[Product#Accounting|Product Deferred Expense]]
| Line Net Amount
| 
|-
| [[Tax_Rate#Accounting|Tax Credit]]
| Tax Amount
| 
|-
| [[Business_Partner#Vendor_Accounting| Vendor Liability]]
| 
| Total Gross Amount
|}

Posting record date: '''Accounting Date''' + 1 month:
{| border="1" cellpadding="5" cellspacing="0" 
|-
| width="350px" style="background:#DDDDDD;" |Account
| width="150px" style="background:#DDDDDD;" |Debit
| width="150px" style="background:#DDDDDD;" |Credit
|-
| [[Product#Accounting | Product Expense]]
| Line Net Amount/12 
| 
|-
| [[Product#Accounting | Product Deferred Expense]]
| 
| Line Net Amount/12 
|}

Posting record date: '''Accounting Date''' + 2 months:
{| border="1" cellpadding="5" cellspacing="0" 
|-
| width="350px" style="background:#DDDDDD;" |Account
| width="150px" style="background:#DDDDDD;" |Debit
| width="150px" style="background:#DDDDDD;" |Credit
|-
| [[Product#Accounting | Product Expense]]
| Line Net Amount/12 
| 
|-
| [[Product#Accounting | Product Deferred Expense]]
| 
| Line Net Amount/12 
|}

.....

Posting record date: '''Accounting Date''' + 12 months:
{| border="1" cellpadding="5" cellspacing="0" 
|-
| width="350px" style="background:#DDDDDD;" |Account
| width="150px" style="background:#DDDDDD;" |Debit
| width="150px" style="background:#DDDDDD;" |Credit
|-
| [[Product#Accounting | Product Expense]]
| Line Net Amount/12 
| 
|-
| [[Product#Accounting | Product Deferred Expense]]
| 
| Line Net Amount/12 
|}

=== Voiding ===

It is possible to totally void a purchase invoice, by using the header button''' "Reactivate"''' and then selecting the action "'''Void'''".<br>This action creates a '''new document''' that '''reverse the invoice.'''

Void action allows to specify a "'''Void Date'''" and a "'''Void Accounting Date'''" for the new document that reverse the invoice.

Both "date" fields above take the current date as default date and validate that the dates entered are not prior to the invoice date and the invoice