Template:ManualDoc:T6EE02C9681A74406A129F1D96D022BA4

For more details please review the accounting article.

A purchase invoice can be posted to the ledger when required at a given "Accounting Date" by using the process button "Post".

Purchase invoice posting creates the following accounting entries:

Account	Debit	Credit	Comments
Product Expense	Line Net Amount		One per invoice line
Tax Credit	Tax Amount		One per tax line.
Discount Product Expense		Discount amount	One per invoice line (if discount exists)
Vendor Liability		Total Gross Amount	One per invoice

Same way, a Purchase Invoice including a purchase invoice line with an expense plan configured creates the following accounting entries.
For instance a company purchasing a business insurance for the duration of a year would want to distribute that expense over 12 months.

Posting record date: Accounting Date:

Account	Debit	Credit
Product Deferred Expense	Line Net Amount
Tax Credit	Tax Amount
Vendor Liability		Total Gross Amount

Posting record date: Accounting Date + 1 month:

Account	Debit	Credit
Product Expense	Line Net Amount/12
Product Deferred Expense		Line Net Amount/12

Posting record date: Accounting Date + 2 months:

Account	Debit	Credit
Product Expense	Line Net Amount/12
Product Deferred Expense		Line Net Amount/12

.....

Posting record date: Accounting Date + 12 months:

Account	Debit	Credit
Product Expense	Line Net Amount/12
Product Deferred Expense		Line Net Amount/12

Voiding

It is possible to totally void a purchase invoice, by using the header button "Reactivate" and then selecting the action "Void".
This action creates a new document that reverse the invoice.

Void action allows to specify a "Void Date" and a "Void Accounting Date" for the new document that reverse the invoice.

Both "date" fields above take the current date as default date and validate that the dates entered are not prior to the invoice date and the invoice