General ledger Journal

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Introduction

The General Ledger Journal report lists every accounting entry of an accounting schema within a given period of time.

A journal entry is the recording of financial data in a journal voucher such that the debits equals credit and besides that the debits are entered before the credits.

As shown in the image above the "Primary Filters" section allows to specify:

• the "Organization" and the "General Ledger" for which the financial data taken from the journal entries is required.

The "Advanced Filters" is now a collapsible section. Under this section it is possible to specified:

• a From/To Account to display journal entries with at least one line using an account defined in the range.
• a Document Type to narrow down the financial data to be shown in the report to just the one related to that particular document type.
  • If the document type selected has a document number associated, for instance an invoice document type, it will be possible to narrow down the data shown to a specific "Document Number".
• the "Initial Page Number" to be shown in the pdf format of the report
• the "Initial Entry Number" to be shown in the pdf format of the report
• the "Entry Description" to be shown in the pdf format of the report

Rest of the check-boxes are selected by default in order to show:

• the "regular" journal entries:
  • these entries are the ones generated while posting either any of the Openbravo document types or while posting a General Ledger Journal do not flag as "Opening".
• the "opening" journal entries:
  • these entries are automatically generated by Openbravo after the closing of a given fiscal year
  • these entries can also be manually generated while posting a General Ledger Journal whenever its journal entries are flag as "Opening".
• the "closing" journal entries:
  • these entries are automatically generated by Openbravo after the closing a given fiscal year
• and finally the "P&L closing" journal entries:
  • these entries are automatically generated by Openbravo after the closing of a given fiscal year

Finally and same way as for the rest of financial reports, the Journal Entries Report report can be launched in:

• HTML format. An example of the html output:

• PDF format by using the "Print Record" action button of the Toolbar
• or XML format by using the "Export to Excel" action button of the Toolbar.

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