Screenshot:Simple G/L Journal

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Simple G/L Journal

Header

A G/L journal header can include journals which can contain several journal lines.

  • Organization : Organizational entity within client
  • General Ledger : The book containing all financial transactions recorded for the legal entity.
  • Document No. : An often automatically generated identifier for all documents.
  • Description : A space to write additional related information.
  • Document Type : A value defining what sequence and process setup are used to handle this document.
  • Document Date : The time listed on the document.
  • Accounting Date : The date this transaction is recorded for in the general ledger.
  • Period : A specified time period.
  • Currency : An accepted medium of monetary exchange that may vary across countries.
  • Rate : The percentage to be multiplied by the source to arrive at the tax or exchange amount.
  • Opening : A flag indicating this is an opening entry
  • Total Debit Amount : Total debit in document currency
  • Multi-General Ledger
  • Control Amount : If not zero, the Debit amount of the document must be equal this amount
  • Total Credit Amount : Total Credit in document currency
  • Add Payment From Journal
  • Posted : An accounting status button that indicates if the transaction has already been posted to the general ledger or not.
  • Document Status : The Document Status indicates the status of a document at this time.
  • Active : A flag indicating whether this record is available for use or de-activated.
  • G/L Category : A classification used to group lines in the general ledger.
  • Approved : Indicates if this document requires approval
  • Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.
  • Product : An item produced by a process.
  • Project : Identifier of a project defined within the Project & Service Management module.
  • Cost Center : Division that adds to the cost of an organization
  • Asset : An item which is owned and exchangeable for cash.
  • Sales Campaign : An advertising effort aimed at increasing sales.
  • 1st Dimension : A display of optional elements that are previously defined for this account combination.
  • 2nd Dimension : A display of optional elements that are previously defined for this account combination.
  • Processed : A confirmation that the associated documents or requests are processed.
  • Process Now : A request to process the respective document or task.
  • Posting Type : A distinct posting amount characteristic used for processes and sometimes grouped within a category.
  • Journal Entry : One transaction with a debit and credit and entered into the general ledger.
  • Journal Batch : General Ledger Journal Batch
  • Client : Client for this installation.

Lines

The lines tab allows to enter the journal entries of a G/L journal as well as G/L item payment related information.

  • Organization : Organizational entity within client
  • Line No. : A line stating the position of this request in the document.
  • GL Item
  • Account : The (natural) account used
  • Description : A space to write additional related information.
  • Currency : An accepted medium of monetary exchange that may vary across countries.
  • Debit : The amount debited from the account, given in provider currency.
  • Credit : The amount credited from the account, given in provider currency.
  • Generated : This Line is generated
  • General Ledger Currency Debit : The amount debited to an account, converted to the organization default currency.
  • General Ledger Currency Credit : The amount credited to an account, converted to the organization default currency.
  • Rate : The percentage to be multiplied by the source to arrive at the tax or exchange amount.
  • Open Items
  • Financial Account : Financial account used to deposit / withdrawal money such as bank accounts or petty cash
  • Payment Method : It is the method by which payment is expected to be made or received.
  • G/L Item : An alias for the Account Combination which can be commonly used in daily operations.
  • Payment Date
  • Payment : Payment event
  • UOM : A non monetary unit of measure.
  • Quantity : The number of a certain item.
  • Withholding : Withholding
  • Active : A flag indicating whether this record is available for use or de-activated.
  • Add Payment : Add Payment From Journal Line
  • Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.
  • Product : An item produced by a process.
  • Project : Identifier of a project defined within the Project & Service Management module.
  • Activity : A distinct activity defined and used in activity based management.
  • Sales Campaign : An advertising effort aimed at increasing sales.
  • Sales Region : A defined section of the world where sales efforts will be focused.
  • 1st Dimension : A display of optional elements that are previously defined for this account combination.
  • 2nd Dimension : A display of optional elements that are previously defined for this account combination.
  • Asset : An item which is owned and exchangeable for cash.
  • Cost Center : Division that adds to the cost of an organization
  • Journal Line : General Ledger Journal Line
  • Journal Entry : One transaction with a debit and credit and entered into the general ledger.
  • Client : Client for this installation.

Accounting

Accounting information related to the GL Journal

  • Client : Client for this installation.
  • Organization : Organizational entity within client
  • Active : A flag indicating whether this record is available for use or de-activated.
  • Record ID : An record identifier in the dictionary.
  • General Ledger : The book containing all financial transactions recorded for the legal entity.
  • Currency : An accepted medium of monetary exchange that may vary across countries.
  • Period : A specified time period.
  • Accounting Date : The date this transaction is recorded for in the general ledger.
  • Sequence Number : The order of records in a specified document.
  • Account : The identification code used for accounting.
  • Value : Value of the account used in the entry.
  • Accounting entry Description : Description of the accounting entry
  • Debit : The amount debited to an account, converted to the organization default currency.
  • Credit : The amount credited to an account, converted to the organization default currency.
  • Description : A space to write additional related information.
  • Business Partner : Anyone who takes part in daily business operations by acting as a customer, employee, etc.
  • Product : An item produced by a process.
  • Project : Identifier of a project defined within the Project & Service Management module.
  • Cost Center : Division that adds to the cost of an organization
  • Asset : An item which is owned and exchangeable for cash.
  • 1st Dimension : A display of optional elements that are previously defined for this account combination.
  • 2nd Dimension : A display of optional elements that are previously defined for this account combination.
  • Withholding : Withholding
  • UOM : A non monetary unit of measure.
  • Type : Type of entry (Normal, Closing, Opening, Regularization)
  • Trx Organization : The organization which performs or initiates the transaction.
  • Transaction Date : The date that a specified transaction is entered into the application.
  • Tax : The percentage of money requested by the government for this specified product or transaction.
  • Table : A dictionary table used for this tab that points to the database table.
  • Storage Bin : A set of coordinates (x, y, z) which help locate an item in a warehouse.
  • Sales Region : A defined section of the world where sales efforts will be focused.
  • Sales Campaign : An advertising effort aimed at increasing sales.
  • Record ID 2 : Payment the fact refers to.
  • Quantity : The number of a certain item.
  • Posting Type : A distinct posting amount characteristic used for processes and sometimes grouped within a category.
  • Location to Address : The location where items are sent to.
  • Location from Address : The location where items are sent from.
  • Line ID : Transaction line ID (internal)
  • Group ID : Accounting entry group ID
  • G/L Category : A classification used to group lines in the general ledger.
  • Foreign Currency Debit : The amount debited from the account, given in provider currency.
  • Foreign Currency Credit : The amount credited from the account, given in provider currency.
  • Document Type : A value defining what sequence and process setup are used to handle this document.
  • Document Category : A classification of document types that are shown and processed in the same window.
  • Activity : A distinct activity defined and used in activity based management.
  • Accounting Fact

Exchange rates

The exchange rate tab allows to enter an exchange rate between the organization's general ledger currency and the currency of the G/L Journal to be used while posting the G/L Journal to the ledger.

  • Organization : Organizational entity within client
  • Active : A flag indicating whether this record is available for use or de-activated.
  • Currency : An accepted medium of monetary exchange that may vary across countries.
  • To Currency : Target currency
  • Rate : The percentage to be multiplied by the source to arrive at the tax or exchange amount.
  • Journal Entry : One transaction with a debit and credit and entered into the general ledger.
  • Client : Client for this installation.
  • C_Conversion_Rate_Document_ID
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